The Administrative Assistant / Bookkeeper:

·         Holds the responsibility for the day-to-day operation of the finance department.

·         Provides both financial and clerical support to the Executive Director and abides by policies and procedures.

Minimum Qualifications

·         Diploma or degree in accounting or business administration, or equivalent business experience.

·         Original copy of a clear background check, including vulnerable sector search, with Police Services and Children’s Aid Society prior to commencement of duties and every 5 years thereafter.

·         Proof of up-to-date immunization as per the Health Department schedule, including TB test.

·         Possess current certification in:

·         Standard First Aid, including Infant & Child CPR.

·         WHMIS 2015 (Workplace Hazardous Materials Information System.

·         Basic Health & Safety Awareness.

·         Integrated Accessibility Standards.

Skill Requirements

·         Experience with Simply Accounting, Microsoft Word and Microsoft Excel software.

·         Knowledge of bookkeeping and generally accepted accounting principles.

·         Working knowledge of:

·         Payroll preparation, federal source deductions, HST, EHT, WSIB, T4 and T4A.

·         Accounts payable and accounts receivable.

·         Monthly bank reconciliations, income statements, balance sheet preparations.

·         Cash flow monitoring and reporting.

·         Budget tracking.

·         Possess excellent oral and written communication skills.

·         Experience in working in an office environment.

·         Ability to work independently and use initiative daily.

Duties & Responsibilities

Included but not limited to all listed below and must be fulfilled according to:

·         Support the management team with budgeting, forecasting and financial reporting activities.

·         Maintain financial systems ensuring the department is organized.

·         Maintain the Chart of Accounts.

·         Administrate employee benefit package.

·         Prepare employee payroll.

·         Oversee the preparation of government remittances in a timely manner including employee tax deductions.

·         Prepare monthly financial reports for review by the Board of Directors.

·         Prepare budgets, mid-year and year-end reports for Country of Northumberland.

·         Prepare monthly bank reconciliation.